Job Description

KEY RESPONSIBILITIES

• Making recommendations regarding employee relations and workplace issues
• Administering and overseeing employee onboarding, transitions, and separation processes across the firm
• Managing leave administration processes and employee communications
• Handling day-to-day HR operational issues and employee inquiries
• Managing recruiting processes, candidate communications, interview coordination, and hiring workflow administration across offices
• Managing HR compliance tracking and follow-up initiatives
• Administering retirement plan operational processes, employee communications, and compliance-related documentation
• Conducting preliminary investigations and gathering documentation
• Responsible for overseeing and resolving benefit/ADP file feed and payroll discrepancies
• Managing various HR projects (including AI/automation tasks) and operational follow-through
• Overseeing certain trainings, tracking, and compliance-related initiatives
• Assisting with implementation of HR operational strategy and process improvements
• Exercising independent judgment in prioritizing HR operational needs
• Researching and supporting compliance with multi-state employment laws and internal policies
• All other duties or tasks, as needed.

REQUIRED SKILLS & EXPERIENCE

• Understanding of wage and hour compliance
• Strong working knowledge of California employment laws and HR best practices
• Experience with leave administration (FMLA, CFRA, ADA, PDL, workers’ compensation)
• Knowledge of employee relations and corrective action processes
• Understanding of recruiting, onboarding, and performance management practices
• Ability to maintain confidentiality and handle sensitive matters appropriately
• Strong written communication
• Professional verbal communication
• Ability to communicate with attorneys, leadership, and staff at all levels
• Clear documentation skills
• Professional judgment regarding tone and confidentiality
• Assess employee relations situations and determine appropriate next steps
• Prioritize issues independently
• Make day-to-day operational decisions without requiring constant oversight
• Identify potential compliance risks
• Exercise discretion regarding sensitive employee matters
• Interpret and apply firm policies consistently
• Supporting employees and managers across multiple locations
• Maintaining consistency in HR processes firm-wide
• Coordinating with office leadership
• Managing competing priorities across offices
• Supporting remote and hybrid employees
• Handling high-volume HR operational activity
• Strong follow-through
• Ability to manage deadlines
• Attention to detail
• Process management
• Coordination of HR initiatives and compliance tracking
• Ability to manage recurring operational responsibilities independently
• Assisting the Director of HR with employee issues
• May supervise 1-2 employees
• Providing operational guidance
• Supporting organizational initiatives
• Training or mentoring employees
• Helping drive accountability and consistency across offices
• HRIS systems
• Payroll systems
• Benefits platforms
• Microsoft Office Suite
• Reporting and analytics tools
• HR process automation and workflow tools
• AI and operational efficiency tools (increasingly valuable)

PREFERRED EXPERIENCE

• Supporting attorneys and legal staff
• Professional services environment
• Fast-paced operational environments
• High-volume employee support
• Compliance-heavy environments
• Bachelor’s Degree and/or HR Certificate preferred

CHARACTERISTICS OF A SUCCESSFUL HR MANAGER

• Professional maturity
• Sound judgment
• Reliability
• Discretion
• Calm under pressure
• Accountability
• Initiative
• Ability to operate independently
• Problem-solving ability
• Strong interpersonal skills
• Operational mindset

Michael Sullivan & Associates LLP is a cutting-edge law firm that provides high-quality litigation defense for the Workers’ Compensation industry. We publish the highly respected Sullivan on Comp legal treatise and conduct live training seminars and webinars. The firm develops lasting relationships with clients through superior legal services at significant value, and has grown rapidly since its inception in 1996.

WORK ENVIRONMENT

When applicable and appropriate, consideration will be given to reasonable accommodations.

Mental: Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines

Physical: Computer keyboarding, travel as required

Auditory/Visual: Hearing, vision and speaking

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.

Michael Sullivan & Associates offers a competitive salary, casual environment, and generous benefits package including medical, dental, vision, 401k, and much, much more!

If you possess the above experience and attributes, we would love to hear from you! Please submit your resume and cover letter via online only. No calls or faxes, please.

Michael Sullivan & Associates LLP is an Equal Opportunity Employer

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