Job Description

Position Title: Accounting Specialist (Timekeeping Focused)

Reports to: Director of Financial Services

Position Summary

Accounting Specialist will perform a variety of tasks related to the maintenance/processing of payroll for multiple jobs. When not assigned to a specific job, perform various duties and special projects in the Accounting Department. 

Key Responsibilities

• Process employee date changes (hires, terminations, updates, earnings/deductions) into payroll systems.
• Verify employee documentation for accuracy and completeness.
• Manage and reconcile Time & Attendance data between systems.
• Allocate labor, time, and equipment in tracking systems and maintain related logs. 
• Prepare and update daily jobsite reports, including manpower and foreman reports.
• Generate and distribute payroll and operational reports as needed.
• Prepare weekly labor and equipment timesheets for client approval.
• Support Accounts Payable with invoice entry, statement review, and issue resolution.
• Resolve payroll discrepancies at jobsite and escalate unresolved issues to the Payroll Lead. 
• Cross-train team members and perform additional administrative, payroll, or accounting tasks as assigned.

Qualifications

Education

• High School Diploma or Equivalent (Required)
• Associate degree or equivalent combination of technical training and/or related experience (Preferred)
• Valid state-issued driver's license (Required)

Experience

• 1-3 years of experience in accounting or payroll (Required) 
• Experience in refinery and petrochemical construction environment (Preferred)
• Prior work involving payroll, accounts payable, and accounting functions (Preferred)
• Prior work experience using TRACK (Preferred)
• Ability to solve practical problems and deal with a variety of sometimes stressful situations (Required)

Skills & Competencies

• Proficiency in Microsoft Office Suite, particularly Excel
• Strong attention to detail with the ability to review work for accuracy, organization, and compliance with policies and procedures
• Excellent analytical and problem-solving skills
• Strong communication skills to effectively interact with clients and internal staff
• Knowledge of basic accounting principles and practices
• Experience with relevant billing software and systems such as Viewpoint, TRACK, CDMS, SAP, and Coupa is a plus

Pre-employment drug-screen and background check are required.

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